Reprimand
Begin a reprimand with a compliment. A statement such as, “Your work record in the past has been excellent,” or, “Your attitude is commendable,” will put the person being addressed in a more receptive frame of mind than a caustic remark. Make the letter short: that will eliminate unrelated ramblings. Make negative statements in a positive way. Letter 1 Dear [[Recipient]]:...
Read MorePerformance Appraisal
It might be more accurate to describe a job performance evaluation as a memo rather than a letter. The evaluation is written by a supervisor who reviews it verbally with his superior and then with the employee. Letter 1 Dear [[Recipient]]: Luke Darcy has developed at an accelerated pace during the past two years. In his capacity as Sales Service Manager, he has displayed much decision-making...
Read MoreWelcome Employees
A welcome letter sent to an employee shortly after he or she starts work projects a positive image. It also displays courtesy, consideration, and, of most importance, friendliness. Say something nice about your organization and that you are proud to belong. This will help the new employee feel the same way. Give your assurance that the reader has become a member of a strong team. Tell how you...
Read MoreAccepting Applicant
A written record of being accepted for a job is appreciated by the applicant. The letter eliminates doubt and confusion and clarifies details such as where and when to report. Information about lodging availability and what to expect the first day will be of help in some situations. This type of letter affords a great opportunity for a sentence or two (no more) of good impression building. Make...
Read MoreRejecting Applicantions
A letter rejecting an applicant who had been tentatively accepted for a position should begin positively. It should state that the applicant had been carefully considered before being passed up, and provide at least some reason for the rejection. Letter 1 Dear [[Recipient]]: To keep you up-to-date on the status of your resume it has been further reviewed by managers directly interested in your...
Read MoreInterview Invitation
When an employer invites an applicant to interview for a position, the letter written should be brief and provide the applicant with the information pertinent to the situation (i.e., date, time, place, etc.). Letter 1 Dear [[Recipient]]: Thank you for returning your completed application form. We have scheduled an appointment for you at 10:00 a.m., Monday, March 20, 20ˍˍ at our Sydney office. ...
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