Personal Problems
Dear [[Recipient]]: Termination of an employee is never a happy chore, and we make all efforts to avoid the situation. However, unless your work performance shows substantial improvement, Dell will be forced to terminate our association. Personal problems affect all of us periodically. When these occur, help should be sought so that such problems do not affect work performance to the point...
Read MoreTermination
A letter announcing termination of employment should be a model of fairness. No matter how angry the writer is with the employee, it should be remembered that a letter is a written record that can come back to plague the writer if it is not reasonable and polite. The company needs complete documentation of the reasons for the dismissal because some dissatisfied employees take their cases to the...
Read MoreRetirement
Letter 1 Dear [[Recipient]]: Congratulations on your retirement! I recall when you started work for Grollo Construction, over 40 years ago. I even remember your first day: you complained about your sore arms from pushing a heavy wheelbarrow all day. Must seem like ancient history to the immediate past president. Letter 2 Dear [[Recipient]]: I learned yesterday from CJ Gibson of Semiconductor...
Read MorePromotion
Letter 1 Dear [[Recipient]]: Congratulations on your promotion to Manager of the Converting operations. I know you worked hard for that promotion and no one is more deserving of the position you have attained. We are all proud of you. Letter 2 Dear [[Recipient]]: The good news of your appointment as president of Starbucks Company came to me today from our friend Hristo Stoichkov. Hearty...
Read MoreRejecting Applicants
[Because this is a “bad news” letter, couch the decision in the middle. Courtesy and goodwill suggest that this is a letter that should be written, even if it seems to be an annoying obligation.] Letter 1 Dear [[Recipient]]: I thank you for recommending that Ms. Rachel Hunter see me about our computer opening. Your interest in our company is appreciated. At the present time, in...
Read MoreResignation
The acceptance of a resignation should be accepted with sincere regrets. Only bad sentiments can be gained by implying that the resignation was anticipated or that it is eagerly accepted. Say something nice about the person resigning. If nothing else, say that he or she did a great job. End with an expression of good wishes for the future. Notice of Employee Leaving The occasion will arise when...
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