Format Template

Your Street Address
City, State, Zip


Current Date [4 returns]

Title or Position
Street Address
City, State, Zip [2 returns]

Dear Dr./Mr./Ms. Last Name: [2 returns]

Why Them? Attract attention.

Why You? Sell yourself.

What’s next

? Close the letter. Restate your interest in the opportunity and request an interview. Indicate that you will telephone to follow-up. Then make sure you do! Employers will appreciate your initiative and motivation. [2 returns]

Sincerely, [4 returns]

Your typed name [2 returns]


(Sign your name here)

Expand upon your qualifications for the position. Pick out the most relevant qualifications listed on your resume and discuss them in detail by demonstrating how your background and experience qualify you for the job. Be as specific as possible, and refer the reader to your resume for additional information. Make the match between you and the position or organization. Avoid standard opening sentences such as, “Please accept this letter as application for the Cost Accountant position with your company.” State why you are writing and the name of the position. Indicate how you heard of the opening, and mention any mutual acquaintances or referring parties by name. If you are inquiring about potential opportunities, describe the type of position you are seeking. Personalize the letter by expressing an interest in this particular employer and illustrate you have done some research about the organization.