Welcome Employees
A welcome letter sent to an employee shortly after he or she starts work projects a positive image. It also displays courtesy, consideration, and, of most importance, friendliness. Say something nice about your organization and that you are proud to belong. This will help the new employee feel the same way. Give your assurance that the reader has become a member of a strong team. Tell how you...
Read MoreRejecting Applicantions
A letter rejecting an applicant who had been tentatively accepted for a position should begin positively. It should state that the applicant had been carefully considered before being passed up, and provide at least some reason for the rejection. Letter 1 Dear [[Recipient]]: To keep you up-to-date on the status of your resume it has been further reviewed by managers directly interested in your...
Read MoreInterview Invitation
When an employer invites an applicant to interview for a position, the letter written should be brief and provide the applicant with the information pertinent to the situation (i.e., date, time, place, etc.). Letter 1 Dear [[Recipient]]: Thank you for returning your completed application form. We have scheduled an appointment for you at 10:00 a.m., Monday, March 20, 20ˍˍ at our Sydney office. ...
Read MoreProviding References
You may be asked to provide a reference about a former employee. Often this presents no problem, but occasionally compliments cannot honestly be given. When this occurs, be especially careful about what you write. Because recent federal laws permit people to examine their personal files, precautions are necessary to prevent a legal suit against your company. A lawyer or your company’s...
Read MoreApplicant Data
A letter requesting data from a job applicant is used when the employer has inadequate information about the prospective employee. It should clearly state the type of information needed and explain the need for it. Dear [[Recipient]]: Thank you for your reply to our advertisement, and for your resume. We wish to learn more about your abilities and how you might fit into our organization. Please...
Read MoreRequesting References
To avoid possible legal complications, some companies decline to provide any other information than dates of employment about former employees. Sometimes, however, you may receive helpful information, especially if it is complimentary to your applicant. Often a letter requesting, “Any details that may be helpful in our decision to hire John Jones will be sincerely appreciated,” may...
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